Tearfund is a UK based NGO registered under the charity no 265464 in the UK and working in over fifty countries worldwide, tackling the major issues keeping people in poverty. Tearfund's Operational Team in Afghanistan has provided humanitarian support across the country since 2002 working in disaster risk reduction, water and sanitation, health promotion and food security.
We also work with a number of partners supporting people with disabilities, and partners who work in community development, water and sanitation, advocacy, disaster risk reduction, women's self-help groups, HIV and AIDS, water and sanitation and health promotion work. Tearfund is registered with the Ministry of Economy in Afghanistan under the registration No. 21.
1. JOB OVERVIEW
This role includes the effective management of the project activities and the project staff in achieving the project outputs by controlling the project schedule, associated costs and risks to ensure the project is delivered effectively.
2. POSITION IN ORGANISATION
- Grade: B1
- Reports to the Area Coordinator
- Direct Reports: Project Supervisor
- Dotted Line Responsibility: Sector Advisors
3. ORGANIZATIONAL REQUIREMENTS
- The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Child Protection Policy.
- The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.
4. KEY RESPONSIBILITIES
4.1. PROGRAMME STRATEGY
- Participate (if required) in the development of country strategy and associated Programme Implementation Plans / Budgets.
- Assist in communicating the Programme’s mission, Strategic Goals and Programme Objectives among the project staff and relevant stakeholders to create mutual understanding and ownership.
4.2. PROJECT MANAGEMENT
- Monitor the humanitarian situation in the project area, making detailed reports with recommendations to the management team regarding community needs, vulnerabilities / capacities and appropriate responses.
- Within agreed in-country programme strategy, research and propose future projects for consideration by the programme management team.
- Supervise and undertake participatory needs / vulnerability & capacities assessments of affected communities.
- In collaboration with community representatives, undertake detailed analysis and design appropriate project interventions to meet identified needs and strengthen local capacities.
- Lead the Project Team in identifying needs within the community, using participatory techniques including Participatory Rural Appraisal (PRA) and Participatory Assessment of Disaster Risk (PADR)
- Lead the team of Project staff in the implementation of project activities. Ensure the project tasks are clear and understood well by the project team and receive timely feedback in the delivery of project activities.
- Assist in the preparation of detailed project proposal submissions
- Manage and implement project interventions to achieve project outputs and objectives, including monitoring and mid-term reviews in accordance with Tearfund and donor requirements.
- Participate in project evaluations and assist in the analysis of results to assess project impact and effective use of resources.
- Ensure the timely compilation of situation updates, project and monthly narrative reports for field and Head Office management, in accordance with required reporting formats.
- Make (regular) necessary visits to the field location to monitor project progress, feedback from beneficiaries and organize meeting with the community stakeholders to discuss any related project issues. Ensure to spend at least 60% of the time visiting the project locations.
- To work closely with Tearfund partners and key stakeholders in implementing the Tearfund WASH Projects in Mazar/Samamgan.
4.3 FINANCIAL MANAGEMENT & ACCOUNTING
- Manage detailed project budgets in fulfilment of specified activities, outputs and objectives.
- Monitor project expenditure and assist in preparing and analysing project financial reports, understanding variances and taking corrective actions if required.
4.4 TEAM MANAGEMENT
As line manager for the project team:-
- Provide leadership and support to project team to ensure effective management and timely implementation of work plans and budgets.
- Providing supervision, guidance and monitoring.
- Provide orientation to staff on the project documents, budgets, work plan, Indicator Tracking Table and project implementation strategies.
- To assign duties to members of the WASH Team, review performance and provide timely technical advise.
- Ensure that project staff understands their individual and collective responsibilities for safety and well being.
- Assist in monitoring well-being, health & safety of project staff (including food, accommodation, compound management, health & hygiene) as appropriate.
- Assess project related issues, staff related issues and identify solutions in consultation with the concerned personnel in the Organization.
- Conduct regular performance reviews, including 6-monthly performance appraisals, and encourage the personal development of each individual (including personal development plans and the identification of training needs).
- Identify the talent in the team and discuss with the AC and HR Manager for effective talent management and succession planning in the team.
- Conduct exit interviews, disciplinary and grievance procedures as required.
- Ensure that staff respects local cultural and gender sensitivities.
- Ensure detailed records are kept and analysis made of work-related injuries, accidents, security incidents and fatalities to project staff.
4.5 GOOD PRACTICE AND INSTITUTIONAL LEARNING
- Ensure that activities are carried out in accordance with signatory codes of conduct and accepted good practice.
- Identify key lessons learnt from project reviews and evaluations and ensure learning is understood and disseminated to Kabul.
- Encourage learning from project staff and identify case study themes / issues from project experience for analysis, dialogue and possible formulation into emerging best practice and policy.
- Facilitate group reviews for evaluation, using case studies from the project, to strengthen the ongoing learning of Tearfund and the formulation of best practices and policy.
4.6 EXTERNAL RELATIONSHIPS / REPRESENTATION
- Build positive working relationships with local communities, district government officials, community representatives, UN, NGO and donor representatives. Conduct regular meetings with the different project stakeholders to discuss the project progress and other related project matters.
- To represent Tearfund and submit reports at all WASH forums in Mazar/Samamgan like the Provincial WASH Cluster, Meetings and seminars convened by the UN agencies, meetings convened by the Provincial Governorand other appropriate sectoral meetings.
- To develop strategic alliances and relationships with key stakeholders and Tearfund Partners in Mazar/Samamgan.
- To promote Tearfund visibility by ensuring Tearfund’s participation in Provincial WASH events and commemorations of Global WASH days.
- Build the capacities of selected local Tearfund partner organisations by providing advice / assistance in coordination with the Regional Teams.
- Assist in developing collaborative programmes with other agencies and national partners in accordance with country strategy.
- Support external policy influencing (advocacy) activities with relevant district and regional government, inter-government and non-governmental agencies (in consultation with field management).
- Attend relevant inter-agency meetings, consultations, workshops, conferences and sector coordination meetings as required.
- Keep informed of sector developments and key initiatives.
- Host occasional visits to project sites by interested personnel.
4.7 ADMINISTRATION / PROGRAMME SUPPORT
- Work with Field Department Personnel to ensure all aspects of project operations are compliant with host country legal, contractual and statutory requirements.
- Maintain an effective filing system for storing project documentation in accordance with Tearfund standard procedures.
Degree or equivalent in relevant sector
3 years Project management experience
At least 2 years experience in :-
Participatory research methods
Working to corporate systems, policies and practice;
Working to SPHERE Standards, People In Aid and Red Cross Codes of Conduct.
Working in Disaster Management
Experience with Livelihoods projects
Previous NGO Experience
At least two years’ experience in managing a WASH Project in insecure and conflict affected countries.
Problem solving skills
Excellent written and verbal communication skills (including ability to communicate effectively in English, Dari and Pushto)
Ability to learn fast
Proficiency in using MS Office Product
Understanding and sensitivity to cross cultural issues
Flexible and adaptable to ever changing environments
Ability to remain calm under pressure
The interested candidates should submit their application letter with CV in written clearly the Position in subject line of the email to firstname.lastname@example.org Or in Hard From at Kart-e-Dostoom, Opposite of Action Aid Office, Sheberghan City, Jawzjan Province . Applications received after the closing date (05 June 2014) will not be given consideration. Please note that only short listed candidates will be contacted with, and called for the interview. The interview dates, time and place will be determined and communicated with the short listed candidates sooner after the deadline of vacancy announcement.